There were approximately 2.8 million nonfatal workplace injuries and illnesses reported by private industry employers in 2017. Where do these numbers come from? As part of the Occupational Safety and Health Administration (OSHA) recordkeeping requirements, many employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses. Those injuries deemed minor and only requiring first aid do not need to be recorded, and certain low-risk industries are exempted unless OSHA asks them to report. Keep in mind, though, even if you are exempt from routinely keeping OSHA records, all employers are still required to report any workplace incident that results in a serious injury, illness or death. For any fatality, you must report within 8 hours of being informed of the fatality, and for any in-patient hospitalization of one or more employees, amputation, or loss of an eye, you must report within 24 hours of being informed.
Many employers are also required to post summaries of all work-related injuries and illnesses from the previous year between the dates of February 1 through April 30. OSHA’s injury summary posting requirement is one way they remind employers and employees about the importance of workplace safety by highlighting the need to address potential hazards. This information is crucial to help employers, workers and OSHA evaluate the safety of a workplace, understand industry hazards and implement worker protections to reduce and eliminate hazards, which then helps prevent future workplace injuries and illnesses.
Form 300A, which is a summary form template that employers must post is available online. The summary must be posted in an easily accessible and discernable area, and even if your business was fortunate and had no injuries or illnesses in the past year, the form must still be posted. These records must be kept for five years, and if requested, copies must be provided to current and former employees or their representatives.
Have questions concerning OSHA’s recordkeeping requirements? Workplace Safety & Health Inc. is just a phone call away – 317-253-9737.