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Even before the COVID era and remote working becoming so prevalent, many employees were using their mobile phones to access company email, networks or data. This “bring your own device” work culture is definitely a security risk to not only your employees, but to your company as well.

Smartphone security has not kept up with traditional computer security, and your employees may be vigilant when it comes to security breaches on their desktop or laptop, but we are all more distracted when it comes to our mobile devices as we quickly scan through emails, text multiple people and scroll through different social media, usually all at the same time. This makes our phones very attractive targets for scammers – tricking us into joining rogue Wi-Fi networks or tapping fake emails without even thinking.

A 2019 study on the mobile threat found that 57% of companies have experienced a mobile phishing incident. Phishing is the most common cyber threat, especially for companies. It is estimated that 9 out of 10 data breaches start with a phishing attack, and when we are on our smartphones, we tend to not pay as much attention to what we are clicking – plus the smaller screens make red flag less noticeable.

Making sure your company has a strong cyber security system and communicating the importance to your employees is a must nowadays. Here are a few strategies that everyone can incorporate today that can help keep your employees and your data safe, but even these are not 100% guaranteed:
• Use secure access points, such as virtual private networks (VPNs). These allow you to extend your private network across public Wi-Fi using encrypted virtual point-to-point connection, enabling and maintaining secure access to your company’s resources.
• Have your employees create a secure network for business transactions in their home offices. Most home routers allow for the creation of multiple networks, such as a home and guest connection. Adding a password protected network for work connections means your employees can keep their families’ personal devices separate from work devices.
• Make sure your company is installing updates across all devices and systems on a regular basis. Regular updates and patches ensure your systems are protected against known vulnerabilities.
• Always make sure your employees are using strong passwords and two-factor authentication across all devices and accounts. It cannot be stressed enough that passwords should be complex, meaning they should incorporate numbers and special characters and should not be the same ones used across multiple accounts. As a business, you may want to look into a password management software to help your team keep track of their passwords.
• Be vigilant when responding to emails, especially those with links and attachments. Remind your employees to never click on those links or attachments from an unknown sender – and even if the email seems to come from a trusted source, be sure they are looking closely at the email address or website URL. Inform your employees to make sure they let your IT department or contact know of any suspicious emails right away, as well as letting them know if there is a possibility of a breach.
• Install anti-malware and anti-virus software across all devices and networks, which will stop the majority of attacks.
• Make sure your company has a Cyber Response Plan in place and that all your employees are aware of this plan – and that everyone knows who to contact if they suspect a breach, both during work hours and after-hours.

Nowadays, cybersecurity is the responsibility of all your employees, but taking these steps to protect your business can alleviate many of the breaches from ever happening. In our next blog, we will discuss more specifically on what your employees can do to make sure their mobile devices are more secure, as well as what to do if their devices are stolen.

 

Federal law entitles you to a safe workplace. Your employer must keep your workplace free of known health and safety hazards. You have the right to speak up about hazards without fear of retaliation.

Read entire article - https://www.osha.gov/workers/

Tagged in: workplace safety

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Who would have thought when thinking about Workplace Safety and 2020, when we would say “Stay Safe,” it also meant staying healthy from a worldwide pandemic! Even though COVID safety tended to take up so much of our attention, which it needed to, so we could keep our employees safe, we also needed to be concerned with emphasizing safe operations in all areas as a top business priority. So, let’s talk about how to stay safe in 2021.

An important first step – review what happened in 2020 as last year’s safety results reveal areas for improvement and help with goal setting for 2021 and coming up with a solid workplace safety plan. Two areas to make sure you review are your accident reports and training records.

Accident reports, including the “near miss” incident reports, can help you clearly define areas that should be a priority in your safety planning for the new year. Safety assessments and annual safety audits should expose any safety performance gaps and provide a meaningful understanding of workplace hazards. While you are at it, doing a safety risk assessment of every potential hazard category is important.

Ongoing training for your employees is essential to keep safety top-of-mind, as well as making sure there is on-going communication with your team on training expectations. Did your company provide adequate training? In what areas would additional training for the new year result in a safer work environment? It’s a great opportunity to ask your employees what type of training makes sense for them – getting their input can help with employee buy-in, which is always beneficial. Make sure you have adequate funding set aside for training.

Reviewing these two areas can really help you define those safety goals for 2021. A solid workplace safety plan is essential to avoid potential harm to your employees, as well as helping to reduce the costs when it comes to worker’s compensation. Workplace Safety & Health Co. is here to help you make 2021 the safest year yet! Contact us at 317-253-9737.

When collecting employee health information during the pandemic, be transparent about how the data will be used, disclosed and retained.

Read entire article - https://www.ehstoday.com/covid19/article/21145909/data-privacy-considerations-for-employers-collecting-health-data-from-employees-during-pandemic

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Winter means shorter days and longer, darker nights - less natural sunlight. For some, it also brings what is known as the “Winter Blues” and, for some, a more complex disorder called Seasonal Affective Disorder or SAD. This seasonal depression affects as much as 3-5 percent of the general population, and those who already are diagnosed with a major depressive disorder, they are 20 percent more likely to suffer from seasonal depression.

Add onto this, we are in the middle of a pandemic, which cases are spiking again, and more strict restrictions are happening again around the country. So more social distancing and more physical isolation, which will compound the feelings of loneliness and sadness for many. Statistics are now showing more than 1 in 400 Americans are testing positive for the coronavirus, so the likelihood of knowing someone who has the virus or even who has died because of the virus is much higher, so for some, this will make the winter months and the holiday season much more difficult.

While “Winter Blues,” which means a low mood during the winter months, can be felt by many at some point during the colder, darker days, Seasonal Affective Disorder (SAD) is defined as a regular seasonal pattern of major depressive episodes during the fall and winter months with periods of full improvement in the spring and summer. If you think you suffer from SAD, it is a good idea to talk to a your doctor or a mental health professional for support.

Experiencing periods of low moods during these winter months? Here are some mood-boosting tips – for those who are both working remotely as well as those who are still going to the workplace:
• Spend at least 30 minutes per day outdoors – sun is vital to our well-being!
• Resist sugar and excess caffeine, which tend to give many of us an emotional roller coaster ride.
• Plan at least one social interaction per week – social distancing does not have to mean social isolation, so find creative ways to connect with others but still staying safe.
• Plan some vacation time – even if it’s a staycation! Spending time doing what you love, if it’s hiking, baking, reading or getting caught up on your favorite show can help distract you and make this winter more manageable.
• Find a routine that works for you – especially in the morning. It helps get you started on the right path for the day and takes your attention away from the weather.
• Go greener – as in add plants to your office space, which studies have shown that interaction with indoor plants can reduce psychological and physiological stress, and they boost workplace productivity.
• Focus on your health by eating well, exercising and getting enough sleep.

Most experts agree the lack of sunlight during the winter season throws off the body’s rhythm and leads to hormonal changes as well as a decrease in the production of serotonin, the chemical your brain produces when you have a lot of energy and are in a good mood. Using the above tips can help you combat the winter blues – and before you know, spring will be in the air…and hopefully a COVID vaccine!

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